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How to make access requests for tools in 5 steps

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Learn how to request access to third-party tools securely and compliantly.

Discover the secure and compliant way to request access for third-party tools. Follow a simple 5-step process to ensure data protection and maintain GDPR compliance. Stay cyber-safe while accessing the tools you need.

Video script

Hey everyone! It's Daphne, your head of Information Security. I'm here to give you a quick and easy-to-follow rundown on how to make access requests for those third-party tools we all love so much. Buckle up, and let's go!

First, let's talk about why access requests are important. For one, we need to risk assess all external vendors to ensure they meet our security standards. Also, tracking data flow is crucial for maintaining our GDPR compliance.

Now, let's dive into the process of actually getting access to your handy work tools.

Step 1: Identify the service or tool you need access to. It could be anything from a project management app like Trello to a file-sharing platform like Google Drive.

Step 2: Before submitting a request, ask your team lead or manager to confirm that the tool is currently approved for company use. They can also guide you on any existing licenses or access levels within the company.

Step 3: Once you have the green light from your team lead or manager, head over to our internal Access Request page in Notion. You'll need to provide some essential details, like the tool's name, your reason for needing access, and any relevant project or team information.

Step 4: The InfoSec team will then review your request, evaluate the tool for any potential risks, and ensure it aligns with our data protection policies. Keep in mind that this process might take a few days, so be patient!

Step 5: Once your request is approved, you'll receive a slack and email notification with instructions on how to access the tool. Make sure to follow these guidelines to keep your account secure and protect our company's data.

And that's it! In just five simple steps, you can get access to the third-party tools you need while ensuring our company stays safe and compliant. Remember, if you ever have any questions or need assistance with your access request, don't hesitate to reach out to your team lead or our InfoSec team via slack. We're always here to help. Thanks for watching, and stay cyber-safe!

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